Statement of Understading Required for Accessing Enrollment Management Systems


I understand that, pending all approvals, I will be given access to information contained in University administrative and/or academic computer systems solely for the purpose of fulfilling my official job duties. I agree to keep all information in a manner that is appropriate to its content and to keep any personally identifiable information confidential, kept out of public view, and stored in a secure location/form whether it is in paper copy, contained in software, visible on screen displays, in computer readable, or any other form.

I understand I am solely responsible for my use of this information, including its disclosure to others. I therefore agree not to re-disclose or provide access to this information except as authorized by my job duties and in compliance with federal and state laws and University policy. Neither curiosity nor personal relationships provide a basis for any breach of confidentiality.

By clicking the affirmative button below, I acknowledge I am the only authorized user of the assigned account, and that I will take steps to maintain the security, confidentiality, and integrity of any information accessed by me. These steps include protecting the confidentiality of my password to ensure others may not use it to access my account.

I have read the University of Maryland Guidelines for the Acceptable Use of Computing Resources available at http://www.umd.edu/aug. I have had the opportunity to have my questions regarding these Guidelines, or my access to and use of the Information answered.

I understand providing Information for unauthorized uses or otherwise violating University confidentiality policies relating to the information may result in disciplinary action, including my dismissal and prosecution under applicable federal or state laws. If I am a student employee, I understand that misuse also may result in a referral to the Student Judicial Board.

By affirming below, I verify I have read and understood this form, and agree to comply with its contents.

Statement of Understanding For Use of Student Data

I understand that all personally identifiable information contained in all student education records*, including information available through academic computer systems, is confidential and prohibited from disclosure except as permitted by the Federal Family Educational Rights and Privacy Act (FERPA), commonly known as the Buckley Amendment, and by the University’s Policy on Disclosure of Student Records (the Policy). I have read the Policy (http://www.umd.edu/ugradcat/appendix/student_records.html). I have had the opportunity to have my questions regarding FERPA, the Policy, and my access to and use of student data answered.

* Student education records are defined as any University record that contains information directly related to a student, with the exception of records made by faculty and staff for their own use and not shown to others, campus police law enforcement records, medical/psychological treatment records, some employment records, and records created after a student has ceased to enroll.

In particular, I acknowledge that under FERPA and the Policy:

I have completed the FERPA tutorial and understand that I must use this information with discretion and treat it with the utmost confidentiality. By affirming, I verify I have read and understood this form, and agree to comply with its contents.

By clicking the affirmative button below, I verify the information on page one and confirm I have read, understand and will comply with the above statements of understanding.

Ensuring Accuracy

I understand that, for any instance where I am granted access to insert or modify data, I will be responsible for ensuring the accuracy of the submitted information. It will be my responsibility to monitor my work quality and notify the appropriate data stewards or system owners if inaccuracies are discovered. 

I understand that it is my and/or my department head’s responsibility to alert the EM Tech Team (em-tech@umd.edu) if there are any updates to access or requester/department head departmental changes.