Cisco Webex Canvas Integration

Table of contents

Cisco's Webex replaces the CirQLive Webex integration in ELMS-Canvas on July 29, 2021.  The new integration provides web conferencing and online meeting space options for which only members of a specific course will have access.

Setup and configure Webex for your course

NOTE: These steps will only need to be performed once.

Add Webex to your course menu

  1. Click on the Settings link in the course navigation menu.
  2. Click on the Navigation tab.
  3. Locate Webex in the list of hidden navigation items. Click on the vertical ellipses and select Enable.
  4. Scroll to the bottom of the screen and click on the Save button.


Configure Cisco Webex

  1. Click on the Webex link in the course navigation menu.
  2. Click on the Setup link.
  3. Scroll to locate the Authorize with LMS configuration section and click the Authorize button.  Select Authorize in the resulting popup window.
  4. Scroll to the Choose your features section.
  5. By default both the Virtual Meetings and Office Hours features are enabled.
    • If you do not plan to use one of these features for your course, you can uncheck the selection box. 
    • Virtual Meetings have the functionality of the Webex training space and are typically used to host online class sessions.
    • Office Hours enables an instructor to identify weekly office hours for individual virtual appointments and provides a link to the instructor’s personal Webex meeting space.
    • If you change from the default settings in which both features are enabled, click on the Apply button.


Schedule a Cisco Webex meeting

You can use Webex Virtual Meetings to host online instruction or open office hours.

  1. Select Webex from the course navigation menu.
  2. Click on the Virtual Meetings link.
  3. Click on the New Meeting button.
  4. Specify your meeting settings, including:
    • Name (of meeting)
    • Choose Session Type.
    • Meeting (similar to a personal meet room).
    • Training (online class session with video, polling, whiteboard, chat, breakout rooms, and webcam).
    • Event (for large presentations, limited audience interaction, options for panelists).
    • Meeting Date and Time.
    • Duration.
    • Recurrence options.
  5. Click the Create Meeting button.

Instructors, teaching assistants and students access a scheduled meeting from the Upcoming Meetings link.  


Schedule appointment-based office hours

The Office Hours feature enables instructors to identify blocks of time during which individual students can sign up to meet. Each time slot creates a unique URL that is only accessible by the registered student and the instructor.

  1. Select Webex from the course navigation menu.
  2. Click on the Office Hours link.
  3. Select the time slots between which you wish to schedule office hours in the Available Time Slots grid.
  4. Identify the duration of each meeting scheduled during the time period.
  5. You can also identify a buffer of time between each appointment.
  6. Confirm your settings by scrolling to the bottom of the page and clicking the Save button.

Once an instructor sets Office Hours in any course, the same availability is displayed in all other courses for the instructor whether they have set office hours in the other courses or not. This prevents the instructor from booking the same time for two different courses. Multiple instructors inside an ELMS-Canvas course can claim the same time period.


Selecting a time slot

Students access the Available Time Slots grid by clicking on the Webex link in the course navigation menu and then clicking on the Office Hours link. Selecting a time slot sets these actions into motion for students:

NOTE: Webex cannot be tested in Student View. This will result in an error message.  In addition, instructors should not use the desktop or portal Webex tool to edit a meeting that has been created with the Cisco Webex integration. Also, anyone with a role in the course space can create a meeting for other members of the course to attend.


Other Webex documentation