Managing Zoom Recordings that are Migrated to Panopto Media Hosting


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By default Zoom meetings recorded to the cloud now remain in the Cloud Recordings folder associated with either your personal meeting room or the Zoom room associated with your ELMS course space.  Files stored here can be shared with individuals via a link, but they cannot be edited in any way.

Panopto is a secure media hosting environment in which you can enable auto-captioning for all of your media files and that allows for online editing, smart searching of audio and onscreen text, control of sharing permissions and the ability to add other Panopto features such as self-check quizzes to the recordings. 

The University of Maryland (UMD) Zoom and Panopto integration automatically transfers a copy of Zoom cloud recordings to Panopto after a meeting ends. Zoom recordings are also maintained in the Zoom cloud. Most copied recordings will be available in Panopto within 24 hours, though large files may take longer. This integration works for both personal meetings and for meetings scheduled through the ELMS-Canvas Zoom integration. Zoom cloud recordings deleted by meeting owners are placed in the Zoom trash can, the contents of which is NOT migrated to Panopto.

If you are a meeting owner and want the recordings for your recurring meetings that were scheduled before January 5, 2021 to automatically move to Panopto, as well as be maintained in the Zoom cloud, you must recreate the recurring meeting.

NOTE: Cloud recordings that have not been set up to record audio and/or video content (for example, only Save chat messages is a selected recording settings) will not be migrated to Panopto. See Cloud Recording options under the Zoom Settings menu, Recording options when you log into the Zoom portal (umd.zoom.us).
Screenshot of cloud recording options under the Zoom settings

NOTE: If you do not wish to have your meeting recordings automatically moved to Panopto, you should choose the Automatically Record this meeting Locally option when setting up a recording preference for a meeting ahead of time; or, choose the Record on this Computer option when setting up a meeting on the fly. See Finding and Viewing Local Recordings for details.

Use of the files migrated to Panopto is totally optional.  If you wish to make use of the value-added features of editing, machine or human captioning, or creating in-video quizzes, then this document will review how to locate and share your personal room or ELMS-Canvas course space Zoom recordings once they have been migrated to Panopto.

Create a UMD Panopto account (prerequisite)

No matter how you engage with Zoom to record a meeting, you must have a UMD Panopto account in order for Zoom recordings to be migrated to Panopto. If you have never accessed Panopto before, please follow these steps.

  1. Go to UMD Panopto.
  2. Select Panopto Canvas from the Sign in menu.
  3. Login. Logging in creates your Panopto account. To sign out, click on your name in the upper-right corner of the screen and Sign Out.

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Ensure your primary email address in ELMS-Canvas is set to DirID@umd.edu

Make sure your directoryID@umd.edu email address is set to be your primary email address (favorited) in ELMS-Canvas so that all of your Zoom cloud recordings are moved to the right folders in Panopto. If the primary email is set to DirectoryID@terpmail.umd.edu or personalemail@gmail.com, the recordings will move to a generic folder on the hosted Panopto server and will necessitate assistance from a Panopto administrator to move them into the desired folder.

To manage your primary email in ELMS-Canvas:

  1. Click on the Account link in the ELMS-Canvas global navigation bar (after you have logged in to ELMS).
  2. Click on the Settings link.
  3. Note the email address(s) listed under Ways to Contact.
  4. If yourdirectoryid@umd.edu does not have a favorited star associated with it, click on the Add Email Address link and enter DirectoryID@umd.edu.
  5. Then click on the new email address to favorite it with a star.
  6. If you already have more than one email address listed, and one of them is DirectoryID@umd.edu, click once on this email address to identify it as the primary (favorited) email address.

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Manage recordings in personal meetings (web portal or desktop client)

When you sign in to your UMD Zoom account, you need to ensure that you are sending your recordings to the Cloud. Locally recorded meetings will not be moved to Panopto.

Setting up the Cloud recording option when you create a meeting

See Enabling Automatic Recording

Setting up a recording option “on-the-fly” after a meeting has started

See Getting Started with Recording

Accessing personal recordings in hosted Panopto

Once you end the recording in Zoom, it will be hosted in Zoom Cloud Recording area and then be automatically copied to Panopto (usually within 12-24 hours). Recordings will end up in a folder within your default My Folder in UMD Panopto.

Find your recording in Panopto

  1. Sign in to Panopto.
  2. Click My Folder.
  3. Recordings that have been migrated from Zoom cloud recordings will be located in the Meeting Recordings folder within My Folder.
    My Folders window with Red arrow pointing to 'My Folder' and 'Meeting Recordings'.
  4. If you Enable and Edit Automatic Transcripts from Zoom when recording in Zoom, Panopto will add them to the video as Captions. See Panopto Automatic Machine Captioning for instructions on how to edit these transcripts or to add machine captioning to your migrated Zoom recordings. Live transcripts provided by a third party participant are not captured and moved to Panopto.
  5. If a chat occurred during the Zoom meeting, Panopto will add the chat to the Discussions area associated with the recording.

Sharing your videos - Panopto’s hosted version

  1. Hover over the video you want to share and select Share.
  2. See How to Share a Video

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Manage ELMS-Canvas Zoom recordings

If you are using Zoom via the ELMS-Canvas integration then your Zoom meeting recordings will be copied directly to your course Panopto folder, in addition to being maintained in the Cloud Recordings folder. To locate your ELMS-Canvas Zoom recordings in Panopto, follow the steps outlined below. Audio transcripts and chat transcripts will be migrated as described in steps 4 and 5 above.  

NOTE:  When you schedule a meeting via the ELMS-Zoom integration, the meeting session takes on the name of the course.  If the name of the course in the meeting title is too long, the Save button will be grayed out because the Zoom to Panopto scheduler has a 256 character limit. To ensure that the meeting can be recorded, make sure the meeting title does not exceed 256 characters.

Enable the Panopto recordings navigation tab

The simplest way to give your students access to all of your Zoom recordings is to enable the Panopto Recordings link in your ELMS-Canvas course navigation. The Zoom recordings can then be found within your Panopto ELMS-Canvas course folder. Note that if an instructor schedules a meeting using their personal meeting room ID, the meeting recording will appear with "Personal Meeting Room" in the recording title (e.g., UNIV200-instructorname Personal Meeting Room).  To preclude this naming convention and to enhance the security of your recordings, Zoom recommends not using your Personal Meeting Room when setting up meetings for classroom purposes.

  1. Navigate to your course in ELMS-Canvas. Select Settings from the bottom of your course site navigation.
  2. Select the Navigation tab from the top of the page.
  3. Select the dotted menu from the right side of Panopto Recordings. Then, click Enable.
  4. Make certain Panopto Recordings is positioned where you want it in the course site navigation.
  5. At the bottom of the page, click Save.
  6. Your students can then click on the Panopto Recordings link to access the Zoom Recordings.
    For alternative ways to share a recording with students see Best Practices for Sharing or Embedding Panopto Videos in Your ELMS-Canvas Course.

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Manage recordings migrated (Copied) from Zoom to Panopto

  1. Log in to Panopto. Select My Folder (if you registered with Panopto prior to the bulk migration).
  2. Select Meeting Recordings.
  3. All of your migrated Zoom recordings will be located in this folder. 

If you wish to move the recordings to other folders associated with your Panopto account, review the steps below.

Create a new folder

  1. Log in to Panopto. Select Create.
  2. Select New Folder.
    Create dropdown menu: Record a new session, Upload media and New folder(highlighted with red box)

Choosing New Folder will launch a window with fields that require completion.

Move and/or delete recordings

  1. Open the folder where the videos you want to move or delete reside, e.g., Meeting Recordings.
  2. Hover over one of the videos and a checkbox will appear in the upper left of the thumbnail.
  3. Using the checkboxes, check each recording that you would like to move or delete.
  4. Click either Delete or Move. If you choose Move, you will then be able to select the name of the folder to which you would like to move the recording.
    Panopto Folder with recording selected. Delete and Move buttons higlighted with yellow.
  5. You will be prompted to decide if you want to complete the action. Choose Cancel to stop or Okay to move or delete the file.

Next steps

Review the following documentation to learn more about Panopto and for ways to ensure recording privacy and to turn on and edit automatic machine captions. 

See also:

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