Enable and Edit Automatic Transcripts from Zoom

In this article

What is Zoom?

Zoom is a web conferencing system that offers a variety of interactive features to help you collaborate and connect online. Zoom can be used to host an unlimited number of classes, office hours and meetings online that can last up to 24 hours.  It is available at https://umd.zoom.us and as an integration in ELMS-Canvas. 

Your University of Maryland Zoom account supports meetings with up to 300 participants. You can increase your participant limit to 1000 by contacting the Service Desk.

Support articles covering features such as polling, chat, file sharing and desktop sharing support engagement and collaboration are available. Sessions can be scheduled on the fly or in advance. Sessions can be recorded and will be saved locally when you end the meeting. 

IMPORTANT: Certain student, faculty and staff information and privacy are protected by federal, state and other laws. Be sure you are meeting legal standards when using UMD audiovisual recording systems. Learn how to protect yourself and other UMD community members by reading this article on how to protect student privacy and personally-Identifiable Information in UMD audiovisual recording systems.


Transcribing Zoom meetings

Cloud recordings in Zoom can be automatically transcribed. These transcripts can be downloaded as a separate file or they can be displayed within the video itself, similar to closed captions. If you choose to enable transcripts, you must commit to editing them. Editing transcripts in Zoom is fairly straightforward but is critically important.

Information is also available from Zoom: Automatically Transcribe Cloud Recordings


Enable transcripts

  1. Sign in to your UMD Zoom account at umd.zoom.us.
  2. Select Settings from the left navigation menu.
  3. Switch to the Recording tab.
  4. Scroll down to Advanced cloud recording settings under the Cloud Recording section.
  5. Check Create audio transcript.
    Advanced cloud recording settings. 'Create Audio transcript' highlighted.


Edit transcripts

  1. In your meeting, select Record to record your Zoom video. Then, choose Record to the Cloud.
    You have two Record options to choose from: Record on this Computer and Record to the Cloud.
  2. After your video has finished processing (times will vary depending on the length of the video and the volume of recordings being done on Zoom), go to umd.zoom.us and select Recordings.
  3. Select the title of your recording. A thumbnail of the video will be displayed.
  4. Select the play button, which will open the recording in Edit mode in a new tab.
  5. The video displays in the middle of this page, with the text of the transcript displayed to the right. The transcript is divided into time-stamped sections.
  6. Play the video. The associated words will be displayed in the text of the transcript, highlighted in blue.
  7. Find the text you wish to edit and select the pencil icon.
    The pencil icon displays to the right of the text.
  8. Make the changes to the text. Then, select Save.
  9. Note that you can also view the transcript as Closed Captions by selecting the CC symbol on the video player.


Print transcripts

  1. On the My Recordings page, select the title of the video from which you want to print transcripts.
  2. Hover over the words Audio Transcript and select the download icon.
    The download button is to the first in a series of three icons.
  3. The transcripts will be downloaded as a .vtt file, which can be read by TextEdit (Mac) or NotePad (PC). You can also copy and paste this text into Word or Google Docs for more formatting before sharing.