This is an Internal Campus Business Request Form to be used to notify IT (Office of Data Administration) of requests by individuals who have a need for institutional data for their applications. This is not to request access to source applications or FRS Web to process transactions (users should go to the appropriate business/service office for these requests).
The following information is required:
- Unit Head name
- Name of your application and how the application will be used
- Purpose and need for data
- Preferred Source of Data
- Attributes/data elements that are needed
- For each attribute/data element
- justify why it is needed
- how it will be used
- if it will be stored in your application
- if users of your application can update the copy of the data element
- If you will be storing requested data in your application, indicate how long it will be stored, and refresh frequency
- Explain where the server that holds your application resides, who is responsible for maintenance of the server, and what security measures are taken to protect the data on the server
- Current data or historical data needed
- Identify the populations needed (i.e. all students, only students in a certain major, all campus employees or campus employees in a particular unit, affiliates, other current data, historical data, etc.) and why each is needed
- Identify who will have access to the data
- How timely does the data need to be (i.e. real-time, downloaded, etc.)
- Indicate if you are currently receiving data feeds from any other systems for your application
- How often and what time of day will the data be accessed by your application
If the requesting Department does not have an application account, IT will set one up. The application account works like a user account to query the data warehouse. The application account is assigned to an owner. Should that person leave the University, the application account ownership will transfer to a new designee within the affected Department.