Google Shared Drives lets you secure sensitive data with Sharing settings. These sharing settings specify whether files can be:

• Shared with users outside of the UMD domain
• Shared with users who are not a member of the Shared Drive 
• Downloaded, copied, or printed by commenters and viewers. 

Follow the steps below to:

• Change how a single file can be shared
• Change how your Shared Drive files can be shared

Change how a single file can be shared

1. Log into your UMD Google Drive.
2. Click Shared Drives.
3. Click the file you want to change.
4. Click Share or the Share icon to open the Share window.
5. Click Who has access.
6. Click Restrict download, print, & copy actions on this file for commenters and viewers.
7. Click Done.

Change how your Shared Drive files can be shared

1. Log into your UMD Google Drive.
2. Click Shared Drives.
3. If you manage multiple Shared Drives, double click the name of the appropriate Shared Drive.
4. Your selected Shared Drive will open. Click the name of your Shared Drive and select Shared Drive settings from the drop down that opens.

Image courtesy of Google

5. Click Edit next to the setting you want to change.

Image courtesy of Google

For more information on how to modify these settings, visit the Google Help Center.

More about Shared Drive Sharing settings

• Shared Drive sharing settings can take precedence over security or sharing settings for a file. This may allow some members and non-members to view the location of a secured file without being able to open the file.
• Shared Drive sharing settings do not override security or sharing settings of a file. For example: If a file stored in a Shared Drive has not been shared with Shared Drive members, the members will be able to view the location of the file but unable to open the file.     
• Files will only be protected by Shared Drive sharing settings while in the Shared Drive. Shared Drive members and non-members may gain or lose access to documents if a manager changes the Shared Drive settings or moves the file.