Import Mail Using Mail Fetcher


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Gmail's Mail Fetcher feature will import all your email messages to a single Gmail account and continue to bring in new messages. This is useful if you have multiple email accounts and want to check all your email from one place, or if you want to import large amounts of email from other accounts.

NOTE: University personnel are prohibited from transferring, forwarding or sending UMD business email to or from a TERPmail or personal email account. For more information, read IT Standard Institutional Email (IT-14) and UMD Email Frequently Asked Questions (FAQ) in the IT Library.

Change your settings in your Personal Google account

  1. Open and log into your Personal Google Mail account.
  2. At the top right, click the down-arrow beside the Settings (gear) icon.
  3. Select Settings.
  4. Select the Forwarding and POP/IMAP tab.
  5. In the POP Download section, select Enable POP for all mail.
  6. In the drop-down menu next to Step 2. When messages are accessed with POP, choose what to do with messages in this account, such as keep your mail copy in the Inbox (recommended).
  7. At the bottom of the page, click Save Changes.

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Setup 2-step verification

  1. Open a web browser and go to: www.google.com/landing/2step.
  2. Click Get Started in the upper right corner.
  3. Login to your Gmail account then click Start Setup.
  4. Enter your phone number and click to receive the resulting code by either voice call or text message.
  5. Once the code has been received, enter in the 6-digit verification code into the website to verify.
  6. Click Turn on to activate the 2-step verification.

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Generate an app password

  1. Open a web browser and go to: accounts.google.com/.
  2. Click Signing in to Google on the left-hand side.
  3. Select App passwords. 
    NOTE: If you do not see this option you must turn on Step 2 verification (see above).
  4. On the drop-down menu select the appropriate fillings: For example [Mail] on my [Mac] then click Generate.
    NOTE: The options you choose do not affect the password and are for your own convenience.

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Change your settings in your UMD email account

  1. Open and log into your UMD email account.
  2. At the top right, click the down-arrow beside the Settings (gear) icon.
  3. Select Settings.
  4. Select the Accounts tab in your UMD email account.
    NOTE    : When using a Gmail account, the tab is called Accounts and Import.
  5. In the Check mail from other accounts section, click Add a POP3 mail account you own.
  6. The mail.google.com window will open. Enter the full email address of the account you are importing mail from, then click Next Step.
  7. Enter the App password generated from your Personal Google account above.
  8. Now you have a few options to choose from. Here are our recommended settings:
    • Make sure that your username is your gmail account login name.
    • Enter the app password created for your gmail account.
    • Make sure the POP server is pop.gmail.com.
      NOTE      : If not an option, in drop-down menu click Other...
    • Leave a copy of retrieved messages on the server - Leave unchecked. This setting is controlled in the POP settings of your other account.
    • Always use a secure connection (SSL) when retrieving mail - Keep checked.
    • Label incoming messages - Check the box if you would like to easily see which emails in your inbox came from this account.
    • Archive incoming messages - Leave unchecked. Only check if you do not want to see new messages from the other account in your inbox.
  9. Click Add Account.
    NOTE    : If you get an error message while getting set up, click the Show error details link to find out more about what's not working.
  10. Once your account has been added successfully, you will be prompted to send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account. Recommended: Do not select this item.

Gmail will check your other account for new emails periodically. You can see when the other account was last checked from the Accounts or Accounts and Import tab.

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Stop importing emails

  1. Open and log into the the UMD Email account.
  2. At the top right, click the down-arrow beside the Settings (gear) icon.
  3. Select Settings.
  4. Select the Accounts tab in your UMD email account.
    NOTE: When using a Gmail account, the tab is called Accounts and Import.
  5. Find the Check mail from other accounts (using POP3) section.
  6. Click Delete next to the account you want to stop getting emails from.

NOTE: Any emails that you previously received will stay in Gmail until you delete them.

Still receiving new emails? A few messages may still come in after turning off Mail Fetcher. But if you're still getting new messages after a few hours, your other account might be forwarding your emails instead. Check your other account to see if automatic forwarding is set up and follow the other email provider's instructions on how to turn it off.

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