The University of Maryland's Financial Records System (FRS) has been replaced by the Kuali Financial System (KFS). The KFS utilizes electronic forms known as eDocs to combine the flexibility of the FRS with the diversity of forms offered through the Electronic Form Service (ELF). KFS users can identify the proper eDoc to use for specific financial processes by following the Disbursement Voucher Code Guide below, which provides a list of KFS Object Codes that must be used when adding data to KFS. The guide also compares KFS Object Codes to FRS Sub Codes in order to help users when navigating the transition between the two systems.

Disbursement Voucher Reason Code Guide

 

Payment Reason Code	Payment Reason Name	Payment Reason Description	FRS Sub Code	KFS Object Code	KFS Object Code Level
A	Prize and/or Award	Payments made for Prizes and Awards must be made to Non-employees only.  Awards may not include personal services, contest winnings, and scholarship or fellowship payments.  These payments are generally for punitive damages and/or settlements.  You must enter the fair market value of merchandise that has been won.  For payments of Prizes and Awards to University Employees, please contact University Payroll.	3140 and 2470	3140 and 7470
B	Reimbursement for Out of Pocket Expense	Reimbursement for Out of Pocket Expenses may be made to University employees.  These reimbursements are paid to an individual who incurs out-of-pocket expenses on behalf of their departmental business operations due to an emergency.  This payment reason may not be used in lieu of the procurement process.  A reimbursement should not exceed a total of $500.00.  No travel or personal service payments may not be made using this payment reason.	3315 and 3952	3315 and 3952
C	Payment to Research Participant	Research Participant should be used for payment of services rendered by individuals during the course of their participation in research projects/programs.  The object code would be 3130.	3130	3130
D	Refund of Academic Services/Aux Fac Fees	Refund for Academic Services or Auxiliary Facilities fees assessed against students for educational purposes	0172 and 0189	0172 and 0189	TFEE
E	Refund Sales/Services & Misc. Sales/Serv.	Refund of Sales or Services that are related to instruction or research Short Course Registration Fees, Lab Services and Fees, Conference Registration Fees, etc. or Short Course Related Services Sales, Merchandise Sales, Ticket Purchase, etc.    Refund of Miscellaneous Sales or Services including, Health Center, Chemistry Breakage Fee, etc.	0500, 0505, 0507, 0508, 0509, 0562, 0570, 0599, 0901, 0911, 0926, 0938, 0940, 0969	0500, 0505, 0507, 0508, 0509, 0562, 0570, 0599, 0901, 0911, 0926, 0938, 0940, 0969	SSED and OOPR
F	Repayment to Agencies	Repayment to Agencies for contract and/or grant funding. This payment reason may not be used for refunds of fees, tuition, or residence hall payments.	6352 and 6354	6352 and 6354
G	Freight	Payments for Freight Services.	3728	3728
H	Honorarium	Payments to non-state employees who serve as educational guest speakers/lecturers and advisors for non-routine events.	3110	3110
I	Insurance	Payment of premiums for insurance held by the University against fire, tom accident, death, or property damage, forgery, surety, and theft (excludes automobile and postal insurance).	4901 and 4902	4901 and 4902
J	Communication	This category includes expenses related to a system (e.g. telephone) for communicating, and the technology of the transmission of information (as by printed telecommunication, or the computer).	3210, 3220, 3230, 3240, 3241, 3250, 3260, 3270, 3280 and 3285	3210, 3220, 3230, 3240, 3241, 3250, 3260, 3270, 3280 and 3285	COMM
K	Working Fund Check Request	To be used only for the submission of the DV for a Working Fund Check	All	All	COMM, CONT,  EQPO, FCHG,   GRSD,   LNST, OPMA,  SUPP,   TRAV,   TSPF
L	Payments for Contractual Agreements	Used to make payments required under a contractual agreement.	3710-3890	3710-3890	CONT
M	Employee Relocation	Moving Reimbursements are payments to new University employees for relocation/moving expense.  These payments are subject to University policy on Moving Expenses.	3770	3770
N	Travel Non-Employee	Travel for a Non-employee reason is used when a reimbursement for travel expenses is to be made to a non-employee.  This payment reason may not be used for employee travel.  ELF Travel form must be completed.  This category also includes Business Meals.	3311-3383	3311-3383	TRAV
O	Association Dues	Payment of fees paid for membership of various organizations	4930	4930
P	Operating Leases	Expenses for leased motor vehicles, other land vehicles, aircraft and watercrafts which includes lease, gas & oil, maintenance & repair, etc.	3611-3646	3611-3646	OPMA
Q	UMES Student Refunds	University of Maryland Eastern Shore Student Refunds.  This payment reason is to be used for integration purposes only.	1326	6326
R	Royalties	Compensation for use of property or right based on an agreed portion of the income arising from such use; e.g. the periodic payment to the owner of land for oil, coal or minerals extracted; to an author for sale of his/her book; to a manufacturer for use of its processing equipment. Any payments associated with royalties, rights and permissions should use this payment reason.	3150	3150
S	Subscriptions	Payment of subscriptions for magazines, newspapers and periodicals	4920	4920
T	Rental Payment	Rents include rental payments for some equipment and space.	4970	4970
U	Utilities	Payments for Utilities includes fuel, gas, electric and water services for University expenses only.	3510, 3511, 3520, 3530, 3540, 3550, 3590, 3591, 3592	3510, 3511, 3520, 3530, 3540, 3550, 3590, 3591, 3592
V	UMCP Library Vendor Payments	University of Maryland College Park Library Vendor Payments.  This payment reason is to be used for integration purposes only.	LIBR	LIBR
W	Working Fund	To be used for by the Accounts Payable Working Fund processors only.  This reason will be used when reimbursement from state to replenish the working fund is requested.	2470	7470
X	Refund of Sales and/or Services Aux.	Refund of Sales or Services that are related to the operation of auxiliary enterprises including auxiliary facilities and recreational facilities fees.  An auxiliary enterprise is an entity that furnishes goods and services to students, faculty, or staff and that charges a fee related to the cost of the goods or services.  These include Residence halls, Dining Services, Intercollegiate Athletics, Student Union, Transportation Services, etc.	0771, 0774, 0775, 0781, 0782, 0784, 0794, 0809, 0836, 0841, 0848, 0849, 0869, 0888	0771, 0774, 0775, 0781, 0782, 0784, 0794, 0809, 0836, 0841, 0848, 0849, 0869, 0888	AUXR
Y	Petty Cash Reimbursement	To be used only by the Petty Cash Custodian when requesting reimbursement to the Department Petty Cash	3912, 3914, 3916, 3918, 3922, 3924, 3948, 3950, 3952, 3990, 3991	3912, 3914, 3916, 3918, 3922, 3924, 3948, 3950, 3952, 3990, 3991	SUPP
Z	Claims, Settlements or Tax Payments	Claims include payments for external insurance claims and payments for worker's compensation.	4831	4831