Faculty and course owners have the ability to add participants to their course spaces in different ways. For term-based courses in which certain roles like students and teaching assistants are automatically enrolled via SIS, an instructor can use the ELMS Management Tool (Manage Enrollments) to add other individuals, such as ADA observers, to their course space. For non-term-based spaces (e.g., organization spaces) the course owner can enroll members from within the course. See below for details.
The following instructional roles are added to Teacher Collect by College Department Schedulers and then loaded into ELMS-Canvas via SIS:
To add a teaching assistant (TA), faculty must submit a request to your department scheduler. It is not a role that can be generated and enrolled by the ELMS-Canvas Management Tools (EMT) Manage Enrollments tool.
Likewise, students are enrolled in ELMS-Canvas through the normal registration process and then loaded into ELMS-Canvas as a student role via SIS. Requests to enroll student who are auditing a course must still go through the traditional SIS enrollment process. According to the University of Maryland (UMD) Registrar, audit is a student enrollment option.
Roles that instructors can request and manage via the EMT Manage Enrollments feature are identified below. These roles can be requested using EMT for courses that do not date back before the three previous terms. Requests to add roles to courses older than three terms should be made to firstname.lastname@example.org.
You should use the EMT Manage Enrollments tool to add:
For more information on the functions of these roles and the permissions, see Permissions for User Roles in ELMS-Canvas.
Remember, the following roles MUST be added by your college scheduler:
You should not request a second teacher (primary instructor) be added to your course; instead, you should request a co-instructor.
All of these roles can be added to "active" term-based courses which are defined as follows:
January to March: Current winter, current spring, previous fall
March to October: Current spring, summer 1 and 2, fall
October to January: Current fall, upcoming winter and spring
Instructors cannot enroll a person who does not have a University Directory ID. Non-UMD colleagues must first request an Associate Account, which will include a University Directory ID.
As an instructor, course manager or ELMS-Canvas administrator, you can add Instructional Colleagues, Guest Instructors, Observers or Designers to a course. To do so, follow these instructions:
The Request Status field at the bottom of the Manage Enrollments form will display the status of your user requests. Status options are:
Requests for observers or instructional colleagues are approved automatically.
Requests for Designers and Guest Instructors will be manually approved within 24 business hours. Individuals enrolled as Designers or Guest Instructors receive information about FERPA requirements in an email and the requester receives an email confirming the approval.
Participant enrollments for non-term based course spaces, also called Organization spaces (for instance, master, test, or non-credit course spaces), can be managed by those with an instructor or co-instructor role from within the course space. To add participants and identify the roles they should have in the organization space, follow these steps:
When an enrollment is manually added to the course, Canvas generates a course invitation once the course is published. The user must accept the course invitation to participate in the course. Until the user accepts the course invitation, the user's status will display as pending.
Instructors can also remove participants from organization spaces. Click on the three-dot ellipses associated with an individual's name in the People list. Select Remove from Course.