University-managed Microsoft OneDrive accounts for faculty, staff, and students, will be subject to new storage limitations as of March 27, 2025. This change is necessary to ensure equitable resource allocation, prevent excessive storage consumption, and promote better data management practices across all user accounts.
Unlicensed accounts will be moved to the recycle bin after 30 days of license removal.
Please review your UMD Microsoft OneDrive usage and make sure it is 256 GB or less before June 1, 2025. We suggest beginning by deleting and/or transferring files that:
Manage your OneDrive storage by following Microsoft's instructions.
Individual faculty and staff UMD Microsoft OneDrive storage limits can be increased by 64 GB with manager (or department chair) approval and business justification. Complete this form to request a limit increase. Student accounts are not eligible for storage increases. OneDrive storage increases are strictly intended for institutional use only.
Departmental data should be stored in Team Spaces or SharePoint sites rather than personal OneDrive accounts. When employees depart, retrieving departmental data from personal OneDrive accounts is difficult, and we cannot guarantee that institutional data will not be inadvertently removed. Using shared resources like Team Spaces or SharePoint for departmental data helps maintain proper data governance.
Get more details about the upcoming changes. If you have any questions, please contact the IT Service Desk. If you need specialized guidance on how to proceed best, please reach out to the Academic IT Director in your unit.