One Bill access is granted via a Workday pull enabling driver worktag managers to view and filter any charges across the accounts that they manage. They can also save reports that can be shared. To decrease manual maintenance, One Bill inherited permissions.
It is recommended that you work with your departmental business manager to review the charges.
Driver Worktags for the Division of Information Technology (DIT) services are managed by the technical leads for each service and we do not currently have a way of changing your account across the board.
DIT charges will typically come through via Workday journals or via One Bill, which is new and does not yet have all services integrated.
Follow the link to view One Bill transactions. You must be connected to VPN with the UMaccess-MFA profile to access the site.
DIT charges will typically come through via Workday journals or via One Bill, which is new and does not yet have all services integrated.
If you do not have access to One Bill, it is recommended that you work with your departmental business manager to review the charges as permissions are pulled from Workday driver worktag managers and their supervisory chain.
Charges hit your account one month behind services rendered. For example, January services will be billed in February. You can see this on the DIT One Bill Tableau Report in the filter fields titled Filter by Billing Month and Filter by Post Month. Billing month refers to service period, and post month refers to the month in which the charges hit the account.
Charges with a reference number (for example, IT203D00000020) are DIT charges. One Bill service owners communicate with share owners and fiscal officers regarding DIT charges.
If you do not have access to One Bill, it is recommended that you work with your departmental business manager to review the charges as permissions are inherited from Workday.
You can select a delegate in ServiceNow to make approvals in your absence. Follow the instructions in Delegation in ServiceNow and ensure that you check the following fields: approvals, CC notifications and assignments.
One Bill access is pulled directly from the driver worktag manager role in KFS and that individual's supervisory chain. If you need to update who has access to One Bill, update the driver worktag manager in Workday.