One Bill access is granted via a Kuali Financial System (KFS) pull enabling fiscal officers to view and filter any charges across KFS accounts that they manage. They can also save reports that can be shared. To decrease manual maintenance, One Bill inherited permissions from an existing system and KFS records by role and account for integration.
It is recommended that you work with your departmental business manager to review the charges.
KFS numbers for the Division of Information Technology (DIT) services are managed by the technical leads for each service and we do not currently have a way of changing your KFS number across the board.
DIT charges will typically come through via KFS Service Billings (the technical lead contact information will be in the KFS document) or via One Bill, which is new and does not yet have all services integrated.
Follow the link to view One Bill transactions. You must be connected to VPN with the UMaccess-MFA profile to access the site.
DIT charges will typically come through via KFS Service Billings (the technical lead contact information will be in the KFS document) or via One Bill, which is new and does not yet have all services integrated.
If you do not have access to One Bill, it is recommended that you work with your departmental business manager to review the charges as permissions are pulled from KFS for fiscal officers assigned to KFS accounts.
Charges with a reference number (for example, IT203D00000020) are DIT charges. One Bill service owners communicate with share owners and fiscal officers regarding DIT charges.
If you do not have access to One Bill, it is recommended that you work with your departmental business manager to review the charges as permissions are pulled from KFS for fiscal officers assigned to KFS accounts.
You can select a delegate in ServiceNow to make approvals in your absence. Follow the instructions in Delegation in ServiceNow and ensure that you check the following fields: approvals, CC notifications and assignments.
One Bill access is pulled directly from the roles in KFS. If you need to update who has access to One Bill, submit a KFS document for each KFS account.
For changes for which all employees are still at UMD, go to KFS Lookup and Maintenance
Account
Enter Chart Code + Account Number
Edit.
For changes for which a past employee still has a role in KFS, go to KFS Lookup and Maintenance
Account Global.