The University of Maryland (UMD) offers different enterprise-wide instructional technology systems to support instructors in their fulfillment of UMD's teaching mission. These systems are managed by the Division of Information Technology (DIT) and used to create, manage and deliver course content, communicate with students, monitor participation, analyze data and assess students’ academic performance. This document sets forth procedures to enable and restrict administrative, instructional and student role-based access in compliance with the USM IT Security Standards, UMD Policy on Acceptable Use of Information Technology Resources and applicable state and federal regulations. These procedures specifically apply to:
Term | Definition |
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ELMS-Canvas | UMD’s enterprise learning management system (Canvas, since 2012) for delivery of credit-bearing and non-credit instruction materials to UMD users. |
EMT | The ELMS Management Tool is used by instructors and staff to manage functionalities within ELMS and to integrate with other UMD administrative systems. |
UMD Open Learning | UMD’s learning management platform for delivery of non-credit instruction to both UMD and non-UMD users. |
ELMS-EA | The institutional ELMS-Canvas enterprise analytics platform used by instructors and staff to access and analyze Canvas usage data. |
ELMS-Canvas Organization Space | Non-term-based ELMS-Canvas course space for delivery of non-credit materials to UMD users. |
Panopto | This tool is accessed via ELMS-Canvas or from the stand-alone application, allows instructors to capture audio and/or video recordings of lectures within classrooms or from their personal computers. |
Third-Party Tool |
Software and applications integrated with ELMS-Canvas. |
SIS | The UMD student information system. |
Permissions |
Student | WL-Student | S2-Student | No S2-Student |
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View announcements | ![]() |
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View list of participants in a course | ![]() |
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View discussions | ![]() |
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Create discussion threads | ![]() |
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Create web conferences | ![]() |
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Create student collaborations | ![]() |
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Post to discussions | ![]() |
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Message individual course members | ![]() |
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Message the entire class | ![]() |
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Permissions |
Teacher | Co-Instructor | TA | Course Manager | Designer | Guest Instructor | Observer | Grader |
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View all student groups | ![]() |
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Learning Tools Interoperability LTI - add | ![]() |
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Learning Tools Interoperability LTI - delete | ![]() |
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Learning Tools Interoperability LTI - edit | ![]() |
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View list of participants in a course | ![]() |
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View announcements | ![]() |
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View web conferences | ![]() |
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Create student collaborations | ![]() |
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Message individual course members | ![]() |
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Message the entire class | ![]() |
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View user login IDs | ![]() |
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View user primary email address | ![]() |
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View and link questions bank | ![]() |
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Add/edit/delete course content | ![]() |
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Groups - add | ![]() |
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Groups - delete | ![]() |
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Groups - manage | ![]() |
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Create pages | ![]() |
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Delete pages | ![]() |
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Update pages | ![]() |
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Course files - add | ![]() |
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Course files - delete | ![]() |
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Course files - edit | ![]() |
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Assignments and Quizzes - add | ![]() |
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Assignments and Quizzes - delete | ![]() |
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Assignments and Quizzes - edit | ![]() |
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Add/edit/delete rubrics | ![]() |
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Add/edit/delete course calendar events | ![]() |
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View/make comments on submissions | ![]() |
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Discussions - create | ![]() |
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Discussions - moderate | ![]() |
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Discussions - post | ![]() |
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Discussions - view | ![]() |
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Add/import/edit/delete learning outcomes | ![]() |
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Change course visibility | ![]() |
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View course usage reports | ![]() |
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View analytics pages | ![]() |
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View all grades | ![]() |
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Read SIS data | ![]() |
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Edit grades | ![]() |
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Select final grade for moderation | ![]() |
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Courses - conclude | ![]() |
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Courses - publish | ![]() |
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Courses - reset | ![]() |
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Permissions |
Enterprise | Executive | Deputy | Manager | Researcher |
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View announcements | ![]() |
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View list of participants in a course | ![]() |
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View all student groups | ![]() |
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Item Banks - manage account | ![]() |
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View course usage reports | ![]() |
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View course content | ![]() |
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Courses - change visibility | ![]() |
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View and link question banks | ![]() |
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View analytic pages | ![]() |
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Add/import/edit learning outcomes | ![]() |
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Outcome proficiency calculations | ![]() |
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Outcome mastery scales | ![]() |
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Course files - add | ![]() |
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Course files - delete | ![]() |
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Course files - edit | ![]() |
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Assignments and Quizzes - add | ![]() |
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Assignments and Quizzes - delete | ![]() |
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Assignments and Quizzes - edit | ![]() |
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View courses list | ![]() |
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View statistics | ![]() |
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Manage storage quotas | ![]() |
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Act as a participant in a course | ![]() |
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Blueprint courses (add/edit/associate/delete) | ![]() |
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Undelete courses | ![]() |
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View course changelogs | ![]() |
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View grade changelogs | ![]() |
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View all grades | ![]() |
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View user login IDs | ![]() |
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View user primary email address | ![]() |
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View quizzes submission logs | ![]() |
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Message individual course members | ![]() |
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Discussions - create | ![]() |
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Discussions - moderate | ![]() |
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Discussions - post | ![]() |
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Discussions - view | ![]() |
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Add/edit/delete course content | ![]() |
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Add/edit/delete alerts | ![]() |
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Groups - add | ![]() |
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Groups - delete | ![]() |
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Groups - manage | ![]() |
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Create pages | ![]() |
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Delete pages | ![]() |
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Update pages | ![]() |
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Create web conferences | ![]() |
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Create student collaborations | ![]() |
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Add/edit/delete rubrics | ![]() |
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Courses - add | ![]() |
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Courses - conclude | ![]() |
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Courses - delete | ![]() |
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Courses - publish | ![]() |
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Courses - reset | ![]() |
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Courses - manage / update | ![]() |
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Course Templates - create | ![]() |
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Course Templates - delete | ![]() |
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Course Templates - edit | ![]() |
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Add/edit/delete course calendar events | ![]() |
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Add/edit/delete global announcements | ![]() |
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Manage account settings | ![]() |
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Manage user login details | ![]() |
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Users - manage observers | ![]() |
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Message the entire class | ![]() |
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Feature Previews - enable / disable | ![]() |
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Feature Previews - view | ![]() |
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Learning Tools Interoperability LTI - add | ![]() |
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Learning Tools Interoperability LTI - delete | ![]() |
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Learning Tools Interoperability LTI - edit | ![]() |
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Read SIS Data | ![]() |
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Add Observers to courses | ![]() |
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Remove Observers from courses | ![]() |
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Manage Catalog | ![]() |
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Add Teachers to courses | ![]() |
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Remove Teachers from courses | ![]() |
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Add Designers to courses | ![]() |
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Remove Designers from courses | ![]() |
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Add TAs to courses | ![]() |
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Remove TAs from courses | ![]() |
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Select final grade for moderation | ![]() |
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Course sections - add | ![]() |
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Course sections - delete | ![]() |
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Course sections - edit | ![]() |
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Manage webhooks | ![]() |
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Manage permissions | ![]() |
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Manage developer keys | ![]() |
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Manage SIS data | ![]() |
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Import SIS data | ![]() |
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Add/remove administrators | ![]() |
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Generate observer pairing codes for students | ![]() |
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View grades audit trail | ![]() |
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Edit grades | ![]() |
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Add students to courses | ![]() |
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Remove students from courses | ![]() |
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Users - manage students in courses | ![]() |
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Users - moderate content | ![]() |
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Users - allow administrative actions in courses | ![]() |
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Permissions |
Executive |
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Add/edit/delete alerts | ![]() |
View analytics pages | ![]() |
View announcements | ![]() |
Conversations - send messages to entire class | ![]() |
Conversations - send messages to individual course members | ![]() |
Add/edit/delete course calendar events | ![]() |
Add/edit/delete course content | ![]() |
View course content | ![]() |
Change course visibility | ![]() |
Undelete courses | ![]() |
View course change logs | ![]() |
View courses lists | ![]() |
View course usage reports | ![]() |
Discussions - create | ![]() |
Discussions - moderate | ![]() |
Discussions - post | ![]() |
Discussions - view | ![]() |
Edit grades | ![]() |
Select final grade for moderation | ![]() |
View all grades | ![]() |
Grades - view change logs | ![]() |
View all student groups | ![]() |
Item Banks - manage account | ![]() |
Learning Tools Interoperability LTI - add | ![]() |
Learning Tools Interoperability LTI - delete | ![]() |
Learning Tools Interoperability LTI - edit | ![]() |
Add/import/edit/delete learning outcomes | ![]() |
Assignments and Quizzes - add | ![]() |
Assignments and Quizzes - delete | ![]() |
Assignments and Quizzes - edit | ![]() |
Course files - add | ![]() |
Course files - delete | ![]() |
Course files - edit | ![]() |
Course Sections - add | ![]() |
Course Sections - delete | ![]() |
Course Sections - edit | ![]() |
Course Templates - create | ![]() |
Course Templates - delete | ![]() |
Course Templates - edit | ![]() |
Courses - add | ![]() |
Courses - manage | ![]() |
Courses - conclude | ![]() |
Courses - delete | ![]() |
Courses - publish | ![]() |
Courses - reset | ![]() |
Groups - add | ![]() |
Groups - delete | ![]() |
Groups - manage | ![]() |
Create Pages | ![]() |
Delete Pages | ![]() |
Update Pages | ![]() |
Outcome mastery scales | ![]() |
Outcome proficiency calculations | ![]() |
View and link question banks | ![]() |
View quizzes submission logs | ![]() |
Add/edit/delete rubrics | ![]() |
View statistics | ![]() |
Manage storage quota | ![]() |
Create student collaborations | ![]() |
Add Designers to courses | ![]() |
Remove Designers from courses | ![]() |
Add Observers to courses | ![]() |
Remove Observers from courses | ![]() |
Add TAs to courses |
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Remove TAs from courses |
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Add Teachers to courses |
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Remove Teachers from courses |
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Users - allow administrative actions in courses | ![]() |
Generate observer pairing codes for students | ![]() |
Users - manage students in courses | ![]() |
View list of participants in a course | ![]() |
View user login IDs | ![]() |
View user primary email address | ![]() |
Web Conference - Create | ![]() |
This section is intended to clarify EMT administrative roles available in specific EMT tools.
Manager | Deputy | Support | |
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Combine Sections and Courses | Yes | Yes | No |
Create Single Section Courses | Yes | Yes | No |
Submit Grades | Yes | Yes | No |
Manage Enrollments | Yes | Yes* | Yes |
Manage Students | Yes | Yes | Yes |
Coursemail | Yes | Yes | No |
Create Organizations | Yes | Yes | Yes |
Manage Organizations | Yes | Yes | Yes |
Create Custom ELMS Spaces | Yes | Yes | No |
Lookup Course Info | Yes | Yes | Yes |
Lookup User Info | Yes | Yes | Yes |
ELMS Reports | Yes | Yes | No |
Manage Change Requests | Yes | Yes | No |
View Admins | Yes | No | No |
PI Bug | Yes | No | No |
Canvas EDT | Yes | No | No |
Publish/Manage Course Syllabus | Yes | Yes | No |
View Syllabus Admins | Yes | Yes | No |
Manage Sub Accounts | Yes | Yes | No |
Manage Course Syllabus | Yes | Yes | No |
Manage Students, Non-Term Based Courses | Yes | Yes | Yes |
*Roles limited to instructional colleague, guest instructor, observer, designer.
The platform is still in development and roles and permissions are to be determined
Requests for exceptions to these procedures should be directed to DIT which will coordinate the response to the exception with the Office of the Registrar and the ELMS-Canvas data steward/manager or both.
The designated officer in DIT will initiate a review and necessary revisions of these procedures at least once every three years. The review process will include designated individuals from DIT and the Office of the Provost.
Office | Responsibilities |
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Division of Information Technology |
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Office of the Registrar |
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ELMS-Canvas data steward/manager |
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ELMS-Canvas, EMT, Panopto, and UMD Open Learning DIT administrator |
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Contact Division of Information Technology (DIT) about these procedures, complaints, training or technical assistance, and request for exceptions.
Issued/Approved by the IT Council and the ELMS/CANVAS Data Steward on 06/27/2019.