Follow the steps below to create a Coursemail list using the ELMS Management Tools (EMT) and manage the list using Google Groups features.
Faculty can create and manage a course email list to communicate with students in a course, or sections of a course, by using the EMT Coursemail feature. This tool facilitates the creation of a course email list based upon a course's UMEG roster, inclusive of students, instructors and teaching assistants. It is a tool that is useful to faculty who do not use ELMS-Canvas to manage their course or who prefer not to use the ELMS-Canvas Conversations tool to communicate with students. To use and manage the Coursemail list created through this resource, instructors must access and mail to the list using their @umd.edu Google mail account, e.g, firstname.lastname@example.org. Questions about Coursemail can be directed to email@example.com
Upon creation, members are added to the list within two hours. All teachers, co-instructors and TAs are enrolled in the list as managers. By default, only managers can send messages to members. Students are enrolled in the list as passive members and, by default, are not allowed to post messages to the Coursemail list.
Managers can enter the Coursemail group display name in the To: field of their UMD Gmail account. For example, the Group Display Name BSOS288V_email would present the option to select the actual email address which looks like "firstname.lastname@example.org". You can use the Coursemail list two hours after you request the Coursemail identity.
Q: Can a course section be in more than one Coursemail list?
A: Yes. A section can be mapped into multiple Coursemail lists.
Q: How often is the membership roster updated?
A: The roster is updated every two hours between 8 a.m. and 10 p.m.
Q: How do I add individuals such as course designers, guest instructors, and observers to a Coursemail list?
A: Management of Coursemail membership and permissions is done through the Google Group feature (see below).
Q: Can I rearrange the sections assigned to a Coursemail list?
A: Instructors cannot add, remove or change sections after the Group Email has been created. To affect a change, an instructor would need to delete and then recreate the group with the desired section mappings.
Q: How do I delete a Coursemail I no longer need?
A. Instructors can use the EMT Coursemail tool to delete Coursemail lists. Existing Coursemail lists for which you are the owner are listed at the bottom of the Coursemail screen. Select a list's Display Name, then select the Delete Selected Group(s) button.
Coursemail Managers have the ability to customize their list membership using Google Group options. To add members to your Coursemail list (e.g., designers, ADA observers, instructional colleagues) and manage member permissions, visit Google Groups from within your University @umd.edu Google account.
NOTE: Adding or removing group members is not restricted; if a manager removes a registered student from the Coursemail list via Google Group, the student will NOT be added back during the periodic updating of rosters.
Names associated with student terpmail.umd.edu or personal gmail.com accounts will not be displayed. Select View a UMEG Roster for an option to view student names.
The member list identifies the role an individual has on the list. Managers, by default, can post messages to the Coursemail list while members are limited to being recipients of messages. To change an individual member's role:
To change the message posting permissions for all participants with the same roll:
The Members settings enable group owners and managers to manage many more uses of the Google group email tool that are outside of the scope of this process.
You can invite New Members to add individuals not imported from UMEG (e.g., designers, ADA observers):
If you wish to invite a member who does not have a UMD email address, you must select the Allow new users not in umd edu checkbox via the Basic Permissions setting.
While the names associated with student terpmail.umd.edu or personal gmail.com accounts are not displayed in the Google Group members list, you can view the names and email addresses of students at any time by accessing the UMEG roster.
To access the roster for downloading purposes, select the Go to UMEG Download Roster Page button when you access the Coursemail tool in the EMT. You can also go directly to umeg.umd.edu and choose the View Rosters link from the Rosters tab.