AV Touch Panel Quick Guide for Classrooms - IT Support - IT Service Desk

AV Touch Panel Quick Guide for Classrooms

Easy mode

This guide will allow the instructor to use the audiovisual (AV) features in the General Purpose Classrooms to provide a multimedia experience.

The AV touch panel will have a blank screen and may be on the instructor's lectern or on a wall adjacent to the lectern. To wake up the AV touch panel, tap the screen once. The welcome screen will display the name of the individual that the space is reserved for, the class/event name and the time reserved. At the bottom of the screen the user is prompted to Tap the screen to begin.

The next screen shows the basic home page. The touch panel indicates whether or not the display source(s) are warming up or cooling down. There might not be an image on the projection screen(s) until this process completes.

NOTE: The touch panel found in the classroom may not exactly correspond to the one shown in this guide due to different room configurations. If there is a desire for further clarification on the touch panel in the instructor's assigned classroom, contact DIT Classroom Support at 301-405-2500.

Power off system

Select the Power Off symbol on the lower right-hand corner of the touch screen.
A new box will open to confirm. Select Power Off Now on the AV touch panel to power off the system.

Selecting source

In all learning spaces that include classroom PC's, PC Main is the default source for both the Monitor and Projector destinations.

If the room contains a classroom computer, it is usually located at or near the teaching lectern so that the user can easily insert CDs, DVDs, etc. to display in the classroom.

All of the room's source buttons will be shown in the center of the touch panel screen. The source button's indicator light (in the left upper corner of each source button) will show green if it is active (plugged in and turned on) and red if inactive.

Below are two examples of an active and inactive source:

The active source being shown on the displays in the room will be highlighted in yellow.

To select a different source, press any of the source buttons in the center of the touch panel screen. In Easy Mode, selecting a different source routes that source to all projectors/monitors.

Advanced Mode

Enable/disable Advanced Mode

To enable Advanced Mode click the button at the bottom middle of the Touch Panel that reads Show Advanced Mode.

To disable Advanced Mode, click the text Hide Advanced Mode and this will collapse the Advanced Mode section.

To enable or disable advanced mode, watch the video below.

Routing source

In standard classrooms there will usually be a single Projector destination button. In lecture halls and TERP Classrooms there may be multiple projector destination buttons, listed numerically (Projector 1, Projector 2, etc.) In rooms with multiple projectors, the user may find signage posted adjacent to each with the corresponding number.

In some rooms there is more than one Monitor on the lectern and in these spaces, the user will be able to route a source to that extra monitor if desired.

In some lecture halls and TERP Classrooms, there may be Confidence destination buttons, listed numerically (Confidence 1, Confidence 2, etc.). These correspond to the confidence monitors facing the instructor. They will by default show the same things as the corresponding Projector (ie Projector 1 matches Confidence 1).

In Advanced Mode, each display destination shows feedback about which source is routed to that destination. The first time Advanced Mode is opened, the user will see that the display destinations are defaulted to PC Main (as detailed in the image below).

To route any source to any display destination, tap the source button and then the specific display location. This example shows that the Wireless Sharing has been routed.

To route any source to any display destination, watch the video below.

Volume and Microphone control

The source volume in the room can be controlled via the large volume slider on the right-hand side of the touch panel. The user can also mute the source volume by pressing the speaker icon located directly under the slider.

Microphone audio can be adjusted by selecting the microphone icon in the upper right hand corner of the touch panel next to the question mark. From there the user can raise, lower, or mute/unmute the audio from the installed microphones. In rooms with lectern microphones, the lectern microphones are muted by default.

NOTE: In rooms with wireless microphones, ceiling microphones are muted by default. If they are wanted in a recording, users MUST unmute them.

To control the audio output of the program or microphone(s), watch the video below.

Selecting Audio Source

If a source has audio, an Audio Source indicator will show in the lower left-hand corner of the source button. The Audio Source indicator can only be seen when the Advanced Mode panel is open. By default, the audio source heard in the room is the last source with audio that was routed to a display. If the Audio Source indicator is grayed out, this audio is not active.

Watch the video below, to see how to route audio.

If no audio is coming from the source, make sure that the Audio Source indicator is active on the source button, and/or the volume source control is not muted

Features

Classroom Support

The room instructor can easily notify Classroom Support by selecting the question mark icon in the upper right hand corner of the touch panel. On this screen two options will be displayed, Request Help Now and Report an Issue:

If Request Help Now is selected two additional options will be displayed: Now - Interrupt Class, meaning a technician will come to the class immediately, Meet Me After Class, meaning the technician will come at the end of the class period.
To inform Classroom Support of an issue to investigate outside of the class time select Report an Issue, select the issue from the menu options displayed or select other.

If the room is scheduled the instructor of record's email address will be automatically populated in the Directory ID or Email. The auto-populated fields of Directory ID or Email and Issue: Send a technician can be changed.

To inform the classroom support of an issue, watch the video below.

Source Control

If a source has additional features that can be controlled via the touch panel, this is indicated by 3 small dots in the lower right hand corner of the source button.

To control the source via the touch panel, watch the video below.

Automated Classroom Recordings

In some rooms it is now possible to schedule automated Panopto recordings. You can find these rooms by searching for Automated Classroom Recording in the features section of 25Live. You can also identify these rooms by the touchpanel. You will see a REC button at the top of the touchpanel. If you wish to use the feature, refer to Automated Classroom Recordings Guide for more information.

Camera and Microphone Switching from PC to Laptop

In some rooms it is possible to use a laptop or other USB-C compatible device to connect to the cameras and microphone in the room. You can find these rooms by searching for Web Conferencing - Laptop in the features section of 25Live.

To use the room cameras in these rooms, plug your device into the provided USB-C cable. This should give you RoomCamera and DocCam as video options in Zoom and Panopto, as well as a new microphone source.

The rooms are set to auto switch the Microphones, and Cameras, but you can turn off auto switching by pressing the 3 dots on either the PC Main Source OR Laptop source. Toggle Auto Select to off and select the device you want using the Cameras, and Microphones.

PC Extend

The PC Extend source acts as a second screen/monitor for the classroom computer. Instructors can display content to two separate displays from the classroom computer by utilizing both the PC Main and PC Extend source buttons.

Additionally, this feature enables Presenter View mode in PowerPoint, which allows the teacher to be able to see their notes, upcoming slides and timer, while the class only sees the current presentation slide on the PC Extend screen. To learn more, view this PC Extend Quick Guide for Classroom.

Show/Hide Content

If there is a desire to stop displaying the video source to all projector(s) in the room, tap Hide Content at the top of the touch panel. The projector image(s) will now be blank. The same button will now blink red and read Show Content, tap the button again to resume showing the image(s) on the screen(s).

Some rooms with multiple projectors have the option to blank a single destination. For those rooms the user will see a Blank Screen: Off button within the details of the Projection Screen details page. Pressing Blank Screen: Off for the projector will turn off the source image for that screen only. The Blank Screen: Off button will turn red, blink and read Blank Screen: On. Pressing this button again will turn the source image back on.

To stop displaying the video source to all projector(s) in the room, watch the video below.

Schedule

To see the schedule of the room for the day, tap the calendar icon at the top of the touch panel.

To access room controls, tap the welcome screen to start the system.

Lighting and Shades

To navigate to the Lighting and Shades window, select the Light Bulb icon at the top of the AV touch panel.

The Lighting and Shades window will give the user the ability to adjust the light levels with 5 different pre-set buttons and if applicable adjust the shade levels.

NOTE: not all classrooms have the option for the shades to go up.

Camera

To control the camera in the classroom, select the Camera icon at the top of the touchpanel, or in Advanced Mode, select the 3 dots in the lower right hand corner of the Camera source button. If a room has only one camera, it will be located at the back of the room and have buttons with three presets to view the Room, the Presenter (focused on the lectern position) and the Screen. The controls also allow the instructor to move the camera right-to-left, up-and-down and zoom-in-and-out.

Most lecture halls and TERP classrooms have multiple cameras, usually with one camera at the rear of the classroom and one in the front of the room to capture the audience.

In most of these rooms, the user should see signage next to the camera indicating if this is Camera A or Camera B. It is important to make sure the correct camera is selected on the camera control, because it may be different from the camera that has been sent to the Projector or Zoom/Panopto destination buttons. Once the correct camera is selected, the controls are the same as those in a standard classroom.

Advanced Mode Camera Control

Camera Icon Control

Cable TV Control

If the room has cable TV, this will show up as a source button in the middle of the touch screen. Select the 3 dots in the lower right hand corner of the source button to access the device controls.

Blu-ray Control

If the room has a Blu-ray, this will show up as a source button in the middle of the touch screen. Select the 3 dots in the lower right hand corner of the source button to access the device controls.

Auto shutdown

Once the scheduled event in the room has ended a Meeting Ended pop up window will appear on the touch panel. Select Power Off Now or Keep Using Room. If the Keep Using Room option is selected, the system will switch to the next scheduled event in that room for that day.

Sending a source to Zoom/Panopto button (Advanced mode)

In classrooms with a Zoom/Panopto button, the user must send a source to the Zoom/Panopto destination in order to see content in Zoom or Panopto. For more detailed instructions on using the Zoom/Panopto applications, visit Panopto Quick Guide or Using Zoom to Connect Remote Participants Quick Guide for Classrooms.

To send a source to the Zoom/Panopto destination, tap Show Advanced Mode, then tap on a source and tap on the Zoom/Panopto button as the destination. To change the source, tap the source needing to be seen and then tap the Zoom/Panopto button. The source will change in the feedback box.

In order to stop sending the source to the Zoom/Panopto session, click the Off source button and then select the Zoom/Panopto destination button. The Zoom/Panopto feedback will show as Off.

Sending a source to Panopto Content button (Advanced mode)

In classrooms with a Panopto Content button the user can send a source to the Panopto Content destination order to see specific content in the automated Panopto recording. For more detailed instructions on using the Panopto automated recorder, visit the Automated Recording Guide

To send a source to the Panopto Content destination, tap Show Advanced Mode, then tap on a source and tap on the Panopto Content button as the destination. To change the source, tap the source needing to be seen and then tap the Panopto Content button. The source will change in the feedback box.

In order to stop sending the source to the Panopto recorder, click the Off source button and then select the Panopto Content destination button. The Panopto Content feedback will show as Off.

Panopto for Windows

For help with Panopto for Windows, go to the Panopto Quick Guide.

Zoom

For additional help with using Zoom in all learning spaces, go to Using Zoom to Connect Remote Participants Quick Guide for Classrooms.

Document camera

For a detailed look at the the variety of document camera(s) go to Document Camera Quick Guide for Classrooms.

Wireless sharing

When the user need to display a source that cannot or will not connect through the available HDMI or VGA connectors, many lecture halls and TERP classrooms have a wireless collaboration source, that can be used to connect that source. To learn more, go to the Wireless Collaboration Quick Guide for Classrooms.

Projector Screen Control

NOTE: Most classrooms have the electric screen button(s) on a wall switch however, the user can also use the touch panel to raise and lower the screens.

Click Show Advanced Mode to see the Projector(s) button(s).
Click the 3 dots in the lower right hand corner of one of the projector buttons to see additional control features. In the window there is the option to raise or lower the screens for one or all projectors.

To raise the screens temporarily, watch the video below.

Get support

For immediate help in General Purpose Classrooms, call DIT Classroom Support at 301.405.2500 (x52500).
Email classrooms@umd.edu to report a problem or to schedule training.
For more information on classrooms, go to Resources for General Purpose Classrooms.