University accounts grant access to services and systems. The type of account an individual needs and has access to is based on their relationship to the university. The ID of the account is called the Directory ID and is accompanied by a passphrase.
| Account property | Affiliate account | Associate account |
|---|---|---|
| Directory ID composition | First initial of first name and full last name, unless otherwise customized. | Personal email address, unless otherwise customized. |
| Passphrase longevity | 365 days. | 365 days. |
| Account expiration | Varies, must be renewed annually. | 120 days. |
| Services available | Varies according to authorizations established by PHR appointment. Current services that are compatible with affiliate accounts include:
|
Access is granted on a per system or per service basis. Current services that are compatible with Associate Accounts include:
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Affiliate accounts are typically used by people who are not typical students, faculty or staff members and who need limited access to services.
For more information, read: Payroll and Human Resources (PHR) Affiliates Module: Procedures for Setting up Services for an Affiliate.
Then, complete the request form and submit it to PHR: PDF form for Affiliate Account request.
Associate accounts are typically used by parents to access student grades. In general, associate accounts are much more limited in access and abilities than affiliate accounts.
Associate accounts may be requested by anyone by visiting and completing the Associate Account Registration form. For more information and detailed instructions on requesting associate accounts, read Associate Account Registration.
After the account is created, access must be granted according to the system or service. To grant access to Testudo, check out Grant Access to your Student Account.
To enroll the account in a course, see Manage Enrollments Using the ELMS-Canvas Management Tool. A new associate account holder must log into ELMS-Canvas at least once before any enrollments can be added.