Table of contents
Share your Google calendar
- Go to Google calendar and log in.
- Locate My calendars. You may have to click to expand it.
- Hover over the calendar you want to share and click
- Click Settings and sharing.
- Share your calendar with specific people or with others.
- To share with specific people, under Share with specific people or groups and click Add people and groups to enter their email addresses. When finished, click Send.
- Under Access permissions for events you can make your calendar public or accessible by your organization by clicking the corresponding checkboxes. You can also click GET SHAREABLE LINK and provide the link to anyone described by those checkboxes.
Video tutorial
Choose what others can see
There are two parts to managing how others interact with your calendar: Access permissions and sharing with specific people.
Each calendar can have different sharing settings.
- Locate My calendars. You may have to click to expand it.
- Hover over the calendar you want to manage and click
- Click Settings and sharing.
Access permissions
- Using Access permission, you can share your calendar with the public, or make it available for users at University of Maryland, College Park.
- See all event details allows users to see all the details of an event on your calendar (except events marked as private).
- See only free/busy (hide details) displays when your calendar is booked and when it is free, but no other information about the event.
The default setting for your UMD calendar is: Make available for University of Maryland, College Park, and see only free/busy (hide details).
The only way to allow people without a Google account to view your calendar is to make it public.
Share with specific people
Under Share with specific people, click add people. After you add the emails to share with, you can choose see all event details, see only free/busy (hide details), make changes and manage settings, or make changes to events from the drop-down menu.
People who can make changes and manage settings can:
- Change sharing settings
- Add and edit events
- See details for all events, including private ones
- See the time zone setting for the calendar
- Permanently delete the calendar
- Restore or permanently delete events from the calendar's Trash
People who can make changes to events can:
- Add and edit events
- See details for all events, including private ones
- See the time zone setting for the calendar
- Restore or permanently delete events from the calendar's Trash
People who can see all event details can:
- See details for all events except those marked as private
- See the time zone setting for the calendar
People who can see only free/busy (hide details) can:
- See when your calendar is booked and when it has free time, but not the names or other details of your events.