Update Your Faculty and Staff Contact Information in ARES/PHR


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NOTE: Students and alumni must Update their Student Contact information in Testudo

A University of Maryland Gmail account is provided for employees in order to securely promote communication and collaboration, allow for business continuity, and maintain effective handling of institutional data.

If you are a student employee, this account should be provisioned to you by your supervisor. Your supervisor must complete the Sponsored Student Account request form to get you a UMD Gmail account. Student employees may also use a UMD Google Shared Mailbox for work.

Employees should not automatically forward their UMD email to a non-UMD email account (e.g., @gmail.com or @yahoo.com). Forwarding email to a non-UMD email system could be a violation of federal, state, and local legal, regulatory, and statutory requirements such as FERPA. Learn about email at UMD by reading the IT Library article, University Email Accounts.

Access Personal PHR Information

These three steps will precede the actions described in this article.

  1. Open a browser and go to ARES webpage.
  2. From the list of items on the left, click Payroll and Human Resources.
  3. A new list of items will be displayed. From the list, click Access Personal PHR Information.

    List of links on Ares with the PHR menu expanded and a red box around the Access Personal PHR information.

Set your default email address to UMD Gmail

If your email address is currently set to any other email system, the following instructions will describe how to set your email to your UMD Gmail account. 

NOTE: Changes to your email address in the system may take up to 30 minutes to complete.

Once your email is set to your UMD Gmail account, it cannot be changed.

  1. Follow these steps to Access Personal PHR Information and you may be prompted to login. You may also need to confirm your identity with multi-factor authentication.
  2. Click Email from the top navigation bar. Enter your UMD Gmail email address. The default format is: yourDirectoryID@umd.edu. For example, John Doe's Directory ID is jdoe and his email address would be: jdoe@umd.edu
  3. Click Save Changes. Your changes are applied immediately, but may take up to 1 business day to appear in all systems.

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Add/change a phone number

  1. Follow these steps to Access Personal PHR Information and you may be prompted to login. You may also need to confirm your identity with multi-factor authentication.
  2. Click the Address Info tab at the top.
  3. Scroll down to Office Address Information section. Add or change your office/cell phone in the appropriate fields.
  4. Click Save Changes.

    Office Address information form

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Change your name in the Directory

  1. Follow these steps to Access Personal PHR Information.
  2. This will bring you to a page under the Demographic Info tab.
  3. Scroll down to the name section and change your name manually. This will change your name in the directory. NOTE: To change your name in the Payroll, you must contact your department's PHR.
  4. Click Save Changes at the bottom.

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